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  • Moneris Go Retail

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    • Moneris Go Retail

    Moneris Go Retail - Processing Transactions

    Learn how to perform purchases and refunds, apply discounts, and print/email/text itemized receipts.


    Table of Contents

    Purchase / Point of sale Purchase / Point of sale Add a product from your Go Retail inventory Add a custom item (an item that is not in your Go Retail inventory) Cart options Process payment Multiple payments for an order (split tender) Processing an order with multiple payments (split tender) Resuming an order that was interrupted Apply a Discount to an Order - Instructional Video Refunds Single payment Multiple payments (split tender) Refund an order with multiple payments (split tender) Resume a refund that was interrupted Transactions not supported Transactions not supported Receipts Receipts Sample receipt and description Card masking

    Purchase / Point of sale

    Purchase / Point of sale

    When a customer is ready to check out, follow these steps to process a sale / purchase transaction in the web application.

    Note: Before performing your first purchase, make sure you have configured the sales taxes for your province, if applicable. Refer to Tax settings. Also make sure your Moneris terminal is set up and placed in integrated mode.

     
    1. On the main menu, click Point of Sale.

     

    Add a product from your Go Retail inventory

    1. On the Point of Sale page, find products to add to the cart using one or more of these methods:
      • Find a product using the search bar. Enter a value to search for. If you have an external scanner, place your mouse in the search bar, then scan the UPC or SKU barcode from a product to add the code to the search bar. Press enter on your keyboard to complete the search.
      • Find a product by clicking on a specific category. If there are sub-categories, click on the sub-category to see the products under it.
      • Scan the UPC barcode from the product with your external scanner. Make sure your mouse is NOT in the search bar. Scanning a product, when the mouse is not in the search bar, will add it to the cart immediately with a default quantity of 1. To increase the quantity, scan the item as many times as needed. For example, to set the quantity to 4, scan the item 4 times. (Skip to step 5.)
    1. Once you find the product you want, click on it to view product details.
    2. On the Product Details panel:
      1. To select a product variant, choose a color or size or other attribute as required.
      2. Set the quantity as needed. The quantity may be defined by number of items, by weight, by length, by volume, by hour, and so on, depending on how you set up the product.
      3. To add a discount to this product, click Apply Discount, enter a percentage or dollar value, and click Apply. The discount will appear under the price with an x beside it in case you wish to remove the discount.
      4. Click Add to cart. The product is added to the cart and appears under Order details. Taxes are calculated based on your tax settings.

     

    Add a custom item (an item that is not in your Go Retail inventory)

    You can sell items using the Go Retail solution even if they are not part of your standard Go Retail inventory. These are referred to as custom items—products that are not pre-listed in your catalogue but can still be added to a transaction manually. To add a custom item to the customer's cart, follow these steps:

    1. In the Cart, click Custom item + .
    1. In the Custom Item panel, enter the price, the unit, and the quantity of the item. 

      NOTE: These fields are mandatory. 

       
    1. Enter the following information if you wish.
      • Name of the item. This field is optional but strongly recommended. 
      • Tax profile. This field is optional but strongly recommended. 
      • Discount
    1. Tap Add to cart.

     

    Cart options

    1. Continue adding products to the cart as requested by the customer. To access the options for the cart, click the options icon beside "Cart" and choose an option as required:
      • Apply a discount to the cart (or remove a discount): To apply a discount to the cart (i.e. the whole order), click Apply discount, enter a percentage or dollar value, and click Apply. The discount is applied to each product in the cart. If you made an error on the discount, click the options icon again, then click Remove discount.
      • Remove all items from the cart and start over: To remove all items, including any discounts, from the cart, click Clear order. At the confirmation prompt, click Yes. The cart is now empty. You can begin adding products again.
    2. Confirm with the customer that the order is correct. To make changes to a particular item, click on the item under Cart. The Product Details panel appears.
      • Change the quantity, color, size, or other attribute, as needed, then click Update.
      • To apply a discount to the item, click Apply discount. Enter the percentage or dollar value. Click Update.
      • To remove a discount from an item, click the x on the discount that appears below the price. Click Update.
      • To remove the item from the cart, click the trash can icon. At the confirmation prompt, click Yes.

     

    Process payment

    1. When you are ready to process payment, click Checkout at the top of the page.
    2. The Checkout page appears showing the total amount due and the payment options. Select a payment option (debit/credit or cash) based on how the customer wants to pay.
    3. Continue the appropriate steps in the table below based on the payment type: debit/credit or cash. 
    Debit or credit card Cash

    Make sure there is a terminal identified under "Selected terminal." Moneris Go Retail will automatically select the last terminal that was used. 

    If you see the message "All terminals are offline," make sure your terminal is powered on, then click Refresh. 

    If you have more than one terminal, and you wish to use a different terminal than the one displayed, click Select another terminal, choose an available terminal from the list, and click Confirm. 

    To continue with the purchase, click Charge. 

    Pass the terminal to the customer to enter their card and respond to any prompts. 

    Enter the amount of cash received from the customer and click Confirm.

    Note: Dollar values will be rounded to the nearest $0.05.

     

    If the customer offers split payments (for example, $100 in cash and the remaining balance on their debit card), refer to Multiple payments for an order (split tender). 

    1. The Payment complete screen appears showing the total paid, the method of payment, and receipt options, as well as an order summary.
    2. If the customer paid by cash, provide any change due to them.
    3. If the customer would like an itemized receipt, choose one of the following:
      • To print a receipt on the terminal, make sure the terminal is powered on and connected, then click Print receipt.
      • To send a receipt by email or text, click Email/SMS receipt. Choose Email or SMS. Enter the customer's email address or cellular phone number. Click Send.
    4. The order is complete. If needed, you can start a return of one or more items from the order; for example, the customer changed their mind about an item.
      1. Click on the Order number.
      2. Click Initiate a return.
      3. Follow the steps under the Refund topic.

     

    Multiple payments for an order (split tender)

    Processing an order with multiple payments (split tender)

    Go Retail allows you to accept more than one payment for a single order. This is commonly called split tender. For example, a customer can pay a portion of the balance using cash and the rest of the balance using one or more credit cards, or any combination of the payments types you accept (for example, cash, debit card, and credit card). Go Retail supports up to 5 payments for a single order.

    1. Process the first payment (for example, cash). If the payment was successful, the Checkout page shows the amount paid (tendered payments) and the balance still remaining. 
    1. Continue processing payments as requested by the customer until the full balance is paid. As you complete each payment, the Checkout page displays each payment (tender) and the amount paid, in addition to the balance remaining. 

      Note: Remember that there is a maximum of 5 payments allowed for spilt tender. If you have processed 4 payments, the 5th payment must cover the remaining balance. 

       
    2. Once the full balance is paid, the Checkout page shows the total paid across multiple methods. 
    3. To start a new order, click New transation.

     

    Resuming an order that was interrupted

    If an order is interrupted or incomplete, you can resume the order by following these steps. 

    1. On the main menu, click Orders. 
    1. Locate the order. It will show "Incomplete" under the status column.
    2. Click on the order to open it. 
    When the order opens, click Resume. 
    1. Choose one of these steps:
    • If the customer wants to continue with the purchase, continue processing payments until the entire balance has been paid; OR
    • If the customer does not want to continue, click Refund payment or Void payment next to any existing payment for this order, then click Cancel order in the top, right corner. 

     

    Apply a Discount to an Order - Instructional Video

     

    Refunds

    Single payment

    Follow this procedure to perform a refund for orders with a single payment (vs multiple payments or split tender). 

     

    1. On the main menu, click Orders.
    1. On the Orders page, click the order for which you want to process a refund.
    1. On the Order details page, click Initiate a return.
    1. The "Select items to be returned" panel appears.
      1. For the item to be returned, click the plus (+) sign to indicate the quantity to return. The default quantity is zero.

        Note: This is important when the purchased quantity is more than one.

         
      2. Click Continue.
    1. The Refund confirmation panel appears showing the refund amount and the original method of payment.
      • If a credit card was used for the original purchase, verify that the card shown matches the card used to make the purchase. Refunds are credited to the same payment method as the original purchase.
      • If cash was used for the original purchase, return cash to the customer. Note that cash refunds are rounded to the nearest 5 cents or 10 cents.
    2. Click Confirm.
    3. Do one of the following:
      • If a credit card or cash was used for the original purchase, skip to step 9.
      • If a debit card was used for the original purchase, go to step 8.
    1. As indicated on screen, pass the terminal to the customer to enter their debit card. This step is required when the original purchase was made using a debit card. Refunds are credited to the same payment method as the original purchase.
    1. The Refund confirmation page reappears indicating the refund has been completed and that the refunded products have been added back to inventory (if allowed). Choose one of the following options:
      • To print the receipt, click Print receipt. Make sure your Moneris terminal is turned on.
      • To send an e-receipt for the refund, click Email/SMS receipt. When the Receipt options window appears, enter the customer's email address or mobile phone number and click Send.
    1. Close the Refund confirmation panel by clicking the X at the top right corner of the panel or simply click outside the panel.
    1. The Order details page reappears showing the quantity returned and the amount refunded.  To view the refund receipt, click View receipt. 
    1. To view the details of both the original purchase transaction and the refund transaction, click Transactions.

     

    Multiple payments (split tender)

    Refund an order with multiple payments (split tender)

     

    1. On the main menu, click Orders.
    1. On the Orders page, click the order for which you want to process a refund.
    1. On the Order details page, click Initiate a return.
    1. The "Select items to be returned" panel appears.
      1. For the item to be returned, click the plus (+) sign to indicate the quantity to return. The default quantity is zero.

        Note: This is important when the purchased quantity is more than one.

         
      2. Click Continue.
    1. The "Refund due" screen appears showing all the payments associated with the order i.e. split transactions, for example, $40 pain in cash, $50 paid by Visa, and $100 paid by Interac debit.  Determine how to proceed with the refund in consultation with the customer. 
      • If the item being refunded cost $40, you could issue the refund to cash, Visa, or Interac.
      • If the item being refunded cost $60, you could refund $40 to cash and $20 to Visa or Interac, or any combination to reach the total refund.
      • The refund amount applied to any payment method cannot exceed the amount that was paid using that method.  For example, you cannot refund $60 to Visa since only $50 was paid by Visa. 
    1. Click on a payment method to open the refund amount field. Enter the refund amount to apply to that payment method, then click Issue refund.  
    1. Go Retail processes the refund. 

      Note: If the refund is being applied to an Interac debit card, pass the terminal to the customer so they can enter their card.

       
    1. Refund summary screen appears showing the amount refunded and the remaining amount to be refunded.  
    2. Select another payment method to continue the refund and repeat the steps above until the refund is complete.  If a payment method is no longer available (for example, the Visa card is expired, or the Interac card is no longer valid because the customer closed their bank account), you can select Cash in lieu as an alternate option for issuing a refund.
    1. The Refund complete page appears indicating the refund has been completed across multiple payment methods. Choose one of the following options:
      • To print the receipt, click Print receipt. Make sure your Moneris terminal is turned on.
      • To send an e-receipt for the refund, click Email/SMS receipt. When the Receipt options window appears, enter the customer's email address or mobile phone number and click Send.
    1. Click Done to close the "Refund complete" page.
    1. The Order details page reappears showing the full order history which now includes both the original purchase and the return details: date, time, payment method, item, quantity, price, taxes, and total returned.  
      • To return another item from the same order, click Initiate a return.
      • To view the receipt history, including receipts for returns, click Receipt history. 

     

    Resume a refund that was interrupted

    If a refund is interrupted or incomplete, you can resume the refund by following these steps. 

    1. On the main menu, click Orders. 

    1. Locate the original order (purchase). 
    2. Click on the order to open it. 

    1. When the order opens, click Resume. 

    1. Continue processing refund transactions until the return is completed.

     

    Transactions not supported

    Transactions not supported

    Moneris Go Retail POS does not currently support these transactions.

    • Independent refund
    • Preauthorization / Completion
    • Void (Perform a refund instead of a void.)

    While these transactions are not part of current release of Go Retail, they are available within the broader functions of the Go portal depending on your permissions. You may perform them using the virtual terminal by clicking Payment on the main menu. The virtual terminal allows you to process transactions using manual card entry. Transactions processed on the virtual terminal will not be reflected in your Go Retail inventory. For example, if you perform a purchase on the virtual terminal, the purchased product will not be deducted from your inventory, nor will the taxes be calculated. Similarly, a refund transaction on the virtual terminal will not return the product back to inventory or calculate appropriate taxes.

    Note: The virtual terminal does not support voids.

     

    For help with the virtual terminal, refer to the Moneris Go portal support page.

     

    Receipts

    Receipts

    During each transaction, Go Retail allows you to print a receipt or send an e-receipt to the customer, by email or SMS (text). This detailed receipt includes the items purchased, any discounts applied, as well as payment details (credit card / debit card / cash).

    If you need to reprint or resend a receipt, refer to Managing Orders - View order details, reprint/resend a receipt, and initiate a return.

     

    Sample receipt and description

    Item Description
    A Merchant name. Your merchant name followed by your address. 
    B Order #. This is the Moneris Go Retail POS order number.
    C Item quantity. The quantity of each item purchased.
    D Item price. This is the full price of the item.
    E Variant. If the item purchased is a variant, such as size, color, or style, it is shown here.
    F Discounted price. The price of an item after a discount was applied. 
    G Order discount. The percentage value of all discounts applied to the order.
    H Total discounts. The dollar value of all discounts applied to the order. 
    I Subtotal. The full price of the items purchased minus all discounts.
    J Taxes. The type of tax and the amount of tax payable.
    K Total. The total amount due for the order.
    L Type. The type of transaction (purchase, refund)
    M Acct. The card brand (for example, Visa, Mastercard). Not applicable to cash.
    N Order No. The order number of the payment.

     

    Card masking

    When shown on receipts, all card numbers are masked except for the last 4 digits. Masking replaces a card’s numbers with asterisks (example, ************1234). The expiry date is not printed on any copy of any receipt. These measures help to prevent fraud.

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    ON THIS PAGE

    Purchase / Point of sale Purchase / Point of sale Add a product from your Go Retail inventory Add a custom item (an item that is not in your Go Retail inventory) Cart options Process payment Multiple payments for an order (split tender) Processing an order with multiple payments (split tender) Resuming an order that was interrupted Apply a Discount to an Order - Instructional Video Refunds Single payment Multiple payments (split tender) Refund an order with multiple payments (split tender) Resume a refund that was interrupted Transactions not supported Transactions not supported Receipts Receipts Sample receipt and description Card masking

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